3.4 Finance
3.4.14 SCOAP Accountants
This is ONLY for SCOAP users (for more info on this please contact our Support Team: support@blocksonline.co.uk) Accessed via the Workbench -> Finance -> Service Charge Accounts This menu option allows you to add accountants and link them to SCOAP. ...
3.4.15 Service Charge Accounts
This screen allows you to view all the financial year/service charge accounts for all blocks. Accessed via the Workbench -> Finance -> Service Charge Accounts -> Service Charge Accounts The list contains all the financial years for a block and you ...
3.4.13 Bank Feeds Terms
To enable Blocks Online to provide a direct Bank Feeds service for our clients we have partnered with a third-party provider called GoCardless, who are a global company that provide Open Banking fintech services that allow secure access to financial ...
3.4.12 Demands
The Demands screen in the Workbench enables you to view Demands across all the Blocks which you manage. To access the screen go to: Finance -> Accounts Receivable -> Demands. The screen has various filters that you can search by including Block name, ...
3.4.11 Accruals and Prepayment
Access via the Workbench menu: Finance -> Accounts Payable -> Accruals and Prepayments Blocks Online allows users to record accruals and prepayments in relation to the expenditure incurred by a block in any given financial year. Accruals and ...
3.4.9 Bank Statement
The system allows you to check the bank statement of all your bank accounts across all your blocks. Here you can see the opening balance and closing balance of each account as well. It has its transactions listed with a running balance. The end ...
3.4.10 Bank Reconciliations
This screen located in the Workbench under the Finance Tab is a useful tool to manage reconciliations of your bank accounts in the system (providing it has reconciliation batches and it will for now only allow you to un-reconcile the last batch one ...
3.4.8 NatWest Bankline Account Set
If you use NatWest's Bankline system to manage multiple bank accounts, you can export the transactions in those bank accounts using the Account Set feature. Once transactions have been exported they can be imported to Blocks Online using the Import ...
3.4.7 Allocate Unknown Receipts
Accessed via the Workbench -> Finance -> Accounts Receivable -> Allocate Unidentified Receipts When you do an import of receipts and you leave the action on one or more receipts as 'Mark Unidentified', it stores these receipts on this screen for you ...
3.4.6 Match Receipts
The Match Receipts function allows receipts that have been imported into Blocks Online to be matched against unpaid demands. To access this screen in the Workbench go to Finance -> Accounts Receivable -> Match Receipts. The screen shows all receipts ...
3.4.5 Import Receipts
Accessed via Finance -> Accounts Receivable -> Import Receipts The Import Receipts function allows receipts from a banking system to be loaded directly into Blocks Online, saving time and reducing transcription errors. The system takes a CSV file and ...
3.4.4 Post Income / Post Expenditure
Post Income The Post Income screen allows for receipts/bank interest to be manually recorded across the block accounts and the 'Group' accounts within the system without having to log into the block itself. Accessed via the Workbench menu option -> ...
3.4.3 Bulk Receipt Processing Facility
Blocks Online has a Bulk Receipt Processing facility which allows for receipt transactions, which have been extracted from an online banking system, to be loaded directly into the system, removing the need for the manual keying of receipts. If you ...
3.4.2 Agent Bank Account
Group Bank accounts is a term used to describe one client account which is linked to multiple blocks. This is often the case when all the funds are put into the same account for all blocks so only one account is managed and reconciled. If a group ...
3.4.1 Finance Overview
As a managing agent you will manage your client funds either through a dedicated bank account for each block or through one (or more) bank accounts which are shared by multiple blocks. These later bank accounts are known in Blocks Online as ‘Group ...